Legislature(2003 - 2004)
07/08/2003 10:16 AM House LEC
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* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
+ teleconferenced
= bill was previously heard/scheduled
LEGISLATIVE COUNCIL
July 8, 2003
1. ROLL CALL
The Legislative Council meeting was called to order at 10:16 am by Senator
nd
Taylor, Chairman, Legislative Council, in the Anchorage 2 Floor Conference
Room and via teleconference.
The roll was taken. In attendance were Council members: Taylor (via
teleconference), Dyson, Ogan (via teleconference), Ben Stevens, Masek (via
teleconference), Rokeberg, Stoltze, Lincoln and Berkowitz. Absent members
were: Therriault, Cowdery, Kott, Coghill and Weyhrauch. Staff present were:
Varni, Bannister, Collins, Clothier, Ford, Huber, Price and Schofield.
2. APPROVAL OF APRIL 23, 2003 AND MAY 23, 2003 MINUTES
Senator Ogan moved the minutes of April 23, 2003 and May 23, 2003 meetings
be approved.
YEAS: Taylor, Dyson, Ogan, Ben Stevens, Masek, Rokeberg, Stoltze, and
Berkowitz
NAYS: None
ABSENT: Therriault, Coghill, Kott, Lincoln and Weyhrauch
With no objection the motion was approved.
3. LATE TRAVEL REIMBURSEMENT REQUEST - REPRESENTATIVE
MIKE CHENAULT
Senator Ogan moved for approval of Representative Chenault late per diem.
Pam Varni, Executive Director, Legislative Affairs Agency, presented a
memorandum from Representative Chenault requesting travel per diem from
November, June, and December. The request amount is $3,780.16.
Discussion followed.
Senator Lincoln joined meeting.
Senator Lincoln requested a copy of the policy, and asked that copies be sent to
all legislative offices showing where it states the time limit to submit per diem
requests to Legislative Council, and a history of the late per diem policy.
Discussion followed.
Representative Berkowitz moved to not include the Calgary trip (page 2 of the
request) in the reimbursement of Representative Chenault late travel per diem
request.
Discussion followed.
YEAS: Taylor, Masek, and Berkowitz
NAYS: Dyson, Ogan, Ben Stevens, Lincoln, Rokeberg and Stoltze
ABSENT: Therriault, Coghill, Kott and Weyhrauch
Motion failed 6 to 3.
Representative Stoltze moved that Legislative Council approve all pages of the
late travel reimbursement for Representative Chenault.
YEAS: Taylor, Dyson, Ogan, Ben Stevens, Lincoln, Masek, Rokeberg
Stoltze and Berkowitz
NAYS: None
ABSENT: Therriault, Coghill, Kott and Weyhrauch
With no objection the motion was approved.
Discussion followed.
Representative Berkowitz would like the Legislative Affairs Agency to look into
the travel cost to Calgary and report back to him.
4. IT SUBCOMMITTEE REPORT AND PLAN APPROVAL
Representative Stoltze moved that Legislative Council approve the IT
Subcommittee three-year plan.
Discussion followed.
Pam Varni, Executive Director, Legislative Affairs Agency, stated that the 3-year
plan didn't approve any funds, it just sets out the Agency mission statement and
informs the Legislature on what type of desktop hardware and software the
Agency is using. The 3-year plan also gives recommendations the Agency would
like to see implemented. For example, how many computers will be cycled out
and replaced. This written plan would be brought before Legislative Council
every year. Also, the 3-year plan would assist the Data Processing Section in
having a plan and policy set forth.
Curt Clothier, Data Processing Manager, stated that there was nothing binding in
the 3-year plan or any expenditures, it merely was an informational document for
the Legislative Council as well as the user. Mr. Clothier affirmed it's a tool that
Legislative Council can make comments on and the policy also helps the Data
Processing Section in directing IT support efforts in the future.
Mr. Clothier further stated the IT Resources Policy was last updated April 26,
2001. Since that time, software versions have changed and have been updated.
The IT Resources Policy also includes procurement guidelines and standards for
laptop computers that were never placed in the IT Resource Policy before and
additionally puts language in the Resource Policy to assist legislators with their
laptop computers and gives legislators access to the network.
Discussion followed.
Senator Stevens objected to Section 5, on page 5.
Representative Masek moved that the 3-year plan be moved to the next
Legislative Council meeting agenda.
Discussion followed.
Senator Lincoln requested that a page showing the estimate for costs to
complete the task outlined on page 5 be presented at the next Legislative
Council meeting. Chairman, Senator Taylor requested that information be
shared with all members.
YEAS: Taylor, Dyson, Ogan, Ben Stevens, Lincoln, Masek, Rokeberg
Stoltze and Berkowitz
NAYS: None
ABSENT: Therriault, Coghill, Kott and Weyhrauch
With no objection the motion was approved.
Representative Masek moved for approval of the IT Resource Policy.
YEAS: Taylor, Dyson, Ogan, Ben Stevens, Lincoln, Masek, Stoltze and
Berkowitz
NAYS: Rokeberg
ABSENT: Therriault, Coghill, Kott and Weyhrauch
Motion passed 8 - 1.
5. APPROVAL OF CAPITAL PROJECTS
Pam Varni, Executive Director, stated that the Legislature and Governor
approved $405,000 in the capital budget for security cameras, generator
upgrades, and upgrading and replacement of elevators and fire alarms. Ms.
Varni, requested approval for the solicitation, award and expenditure for these
projects.
Representative Masek moved that Legislative Council approved the solicitation,
award and expenditure for legislative capital projects not to exceed $405,000.
Discussion followed.
Senator Lincoln moved to amend Representatives Masek's motion from
$405,000 to $345,00 for the approval of the solicitation, award and expenditure
for legislative capital projects.
Discussion followed.
YEAS: Lincoln and Berkowitz
NAYS: Taylor, Dyson, Ogan, Ben Stevens, Rokeberg, Masek and Stoltze
ABSENT: Therriault, Coghill, Kott and Weyhrauch
Motion failed 7 - 2.
Representative Masek moved that Legislative Council approved the solicitation,
award and expenditure for legislative capital projects not to exceed $405,000.
YEAS: Taylor, Dyson, Ogan, Ben Stevens, Rokeberg and Masek
NAYS: Lincoln, Stoltze and Berkowitz
ABSENT: Therriault, Coghill, Kott and Weyhrauch
Senator Lincoln requested that the record reflect the reason for her no vote was
because the above three expenditures were estimates and not exact figures for
the capital projects.
Motion failed 6 - 3.
6. COUNCIL OF STATE GOVERNMENTS 2004 CONFERENCE UPDATE
Pam Varni, Executive Director, informed Legislative Council that the Host
Committee had several meetings and staff gave various committee reports.
Linda Perry-Shafer from the Office of the Governor, spoke on pulling in the
Executive Branch involvement, especially since Governor Murkowski is
President-Elect and will be President during the 2004 Conference. The
conference dates are set for September 24 - 29, 2004 in Anchorage. Ms. Varni,
stated that three Delaware Legislators and CSG staff will visit Anchorage on
August 18 - 19, 2003. Delaware will host the CSG Meeting in 2005 and are
visiting the Anchorage site because they will be having an event during the
Anchorage conference. Ms. Varni, also updated Legislative Council on the
Pittsburgh Conference which will be held October 23 - 26, 2003. Ms. Varni,
further stated Alaska will have an exhibit booth and will be hosting a reception
and entertainment one night in Pittsburgh.
7. APPROVAL OF 'REQUEST FOR PROPOSAL' FOR ANCHORAGE
OFFICE SPACE - EXECUTIVE SESSION
Representative Stoltze moved that Legislative Council go into Executive Session
under Uniform Rule 22(B)(3) discussion of a matter that may, by law, be
regarded to be confidential.
Representative Rokeberg objected for discussion purposes. The current landlord
had a presentation for the Council.
Discussion followed.
YEAS: Taylor, Dyson, Ogan, Rokeberg, Masek and Stoltze
NAYS: Lincoln and Berkowitz
ABSENT: Therriault, Coghill, Ben Stevens, Kott and Weyhrauch
Motion failed 6 - 2.
Bob Acree, Landlord for the current Anchorage legislative office space made an
unsolicited offer to the Council. He asked Council to utilize AS 36.30.083 and
extend our current lease up to a maximum of 10 years. Mr. Acree furnished
additional background information in regards to his current and new proposed
offer for the Anchorage office space.
Discussion followed.
Representative Stoltze moved that Legislative Council move into Executive
Session to review the draft RFP proposal package and other Legislative Council
interests and to hear legal counsel.
YEAS: Taylor, Ogan, Dyson, Ben Stevens, Rokeberg, Masek, Stoltze and
Lincoln
NAYS: None
ABSENT: Therriault, Berkowitz, Coghill, Kott and Weyhrauch
With no objection the motion was approved.
Legislative Council came out of Executive Session.
Representative Stoltze made a motion to issue the RFP for the Anchorage office
space as amended.
YEAS: Taylor, Ogan, Ben Stevens, Rokeberg, Masek, Berkowitz, Stoltze
and Lincoln
NAYS: None
ABSENT: Therriault, Dyson, Coghill, Kott and Weyhrauch
With no objection the motion was approved.
A lease extension under AS 36.30.083 was not approved because the current
one-year agreement was entered into under Sec. 040 and was not competitively
bid.
8. OTHER BUSINESS
Representative Masek moved that Legislative Council approve the solicitation,
award and expenditure not to exceed $35,000 for the extension of the DHL
contract.
YEAS: Taylor, Ogan, Ben Stevens, Rokeberg, Masek, Stoltze, Berkowitz
and Lincoln
NAYS: None
ABSENT: Therriault, Coghill, Kott, Dyson and Weyhrauch
With no objection the motion was approved.
Representative Stoltze requested that Ms. Varni, send a memorandum to all
legislative staff reminding them that they need to display correct Alaska license
plates per Alaska Statute 28.10.121.
The meeting was adjourned at 12:38 pm.
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